Starting & Reviewing a Scan

This page walks through the full scan lifecycle: starting a session, reviewing and approving what the machine found, and filing the results into your boxes. Open Inventorize → Scans (/scans) as your home base for all of this — it also has Machines and Plans tabs alongside it.

The Scans list

The Scans page shows every scan session for your currently selected TCG, split into:

• Active Scans — anything not yet fully organized, with a status filter (All Active, Running, Action Required, Empty)
• Assigned Scans (collapsible) — sessions where every card has been approved and filed away

Screenshot needed: Scans list page with Active Scans and Assigned Scans sections and status filters

A stats row shows your total Scans, how many are currently running, how many machines are online, and total cards scanned. Selecting a scan takes you to the right place automatically — straight to the review step, the organize step, or the read-only assigned summary, depending on its state. Empty scans (no cards) can be deleted with the trash icon next to them.

Starting a new scan

Select Start New Scan to open the four-step setup wizard:

1. Pick scanner — choose one of your online machines (offline ones can't be selected).
2. Choose plan — pick a usage-based or time-based plan. If you don't have one, you're prompted to explore the Webshop.
3. Set scan options — the TCG you're scanning, upside-down card detection, foil detection mode, language, price source, and whether to scan everything or restrict to one set.
4. Confirm — review your choices and select Start Scan.

Screenshot needed: Scan setup wizard confirm step summarizing machine, plan, TCG, and set filter

Once started, you land on the scan's detail page and can begin placing cards on the machine.

Step 1: Review & approve

The first stage of every scan detail page is Review & approve — link unknown scans and confirm proposed matches.

• Detected cards have a confident database match; a green checkmark approves them individually, or use Auto-approve detected to approve every matched card at once.
• Undetected cards show as "Unidentified card" with a red ring. Open the card's settings to Search Matches and manually link it to the correct card in the database, or select it (in Select mode) and delete it if it was a misread. A helper panel explains both options if you're unsure which to use.
• Use the Detected / Undetected filter and sort controls to work through a large batch efficiently, and the bulk editor to approve, delete, or edit metadata (condition, foil, language) for multiple selected cards at once.

Screenshot needed: Review & approve step showing detected and undetected card grids with approve action

If your plan's scan limit was reached mid-scan, extra cards are shown as locked placeholders with an explanation and a button to unlock them with another plan.

Once every card is approved, a banner confirms "All cards approved!" and automatically advances you to the Organize step.

Step 2: Organize

Now assign your approved cards to a box section:

1. Pick a box or deck, then a section within it (or create a new one on the spot).
2. Select which cards to assign — by default, every unorganized card in the scan is pre-selected.
3. Choose whether new cards should be inserted at the start or end of the section (an "Advanced" panel also lets you filter by price before assigning).
4. Select Assign — you'll be asked to confirm that you're physically moving that stack of cards into place right now, which keeps your digital positions in sync with reality.

Screenshot needed: Organize step showing box and section selection with cards to organize grid

Once every approved card in the scan has a section, you're automatically returned to the Scans list.

Viewing where a scan ended up

A fully organized scan's detail page redirects to /scans/{id}/assigned — a read-only summary listing exactly which box sections its cards were filed into, with a card count for each and a link to open that section directly. If you want to move any of those cards afterward, do it from Boxes and Decks, not from this summary page.

What each status means

You'll see	Meaning
Pending review	Card scanned; needs your review before it's confirmed
Detected	Pending, but has a confident database match ready to approve
Undetected	Pending, with no match — needs manual linking or deletion
Approved	Confirmed correct; ready to be filed into a section
Assigned to boxes	Every card in the scan is approved and filed

There's no "rejected" status — if a card was misread or you don't want it, you delete it rather than marking it rejected.